Polish public procurement contract checklist: mandatory terms (Pzp)BETA
The Polish Public Procurement Law sets out terms that every contract with a supplier must include, from the term and payment conditions to indexation and the overall cap on contractual penalties. Contracting authorities, bidders and auditors check them.
Up to 20 pages a month free. Files are not stored.
Law as of
2026-10-10
Law as of 10 October 2026. The act is amended from time to time (e.g. since 2023 indexation applies to contracts longer than 6 months instead of 12).
Our measurement
Precision 100%, recall 83–86% at first pass (2 contracts; small sample)
What we check (9 provisions)
Performance deadline
art. 436 pkt 1
Payment terms
art. 436 pkt 2
Total maximum amount of contractual penalties
art. 436 pkt 3
Remuneration change on changes of VAT, minimum wage, social security, PPK
art. 436 pkt 4 · applies to: works or services contracts longer than 12 months
Price indexation clause
art. 439 · applies to: contracts longer than 6 months
Foreseen contract changes (type, scope, conditions)
art. 455 ust. 1 pkt 1
Subcontracting: draft contract, objections, payment of subcontractors
art. 437, art. 464 · applies to: works contracts
Employment contracts requirement: evidence, control, sanctions
art. 95, art. 438 · applies to: where the contracting authority requires employment contracts
Contractual penalties (grounds and amounts)
art. 433, art. 436 pkt 3
What the result looks like
For each provision you get "found" with a verbatim quote and the file name, or "not found in the documents". The quote is cut from the document character for character, so you can verify it in the original in seconds.
The engine is deterministic: no generative model, the same document always gives the same result. It does not judge whether a provision is adequate; that is the lawyer's call.
Frequently asked questions
What must a Polish public procurement contract contain?
Under Polish Public Procurement Law of 11 September 2019 (Prawo zamówień publicznych): Articles 436, 437, 439, 455, 95, 438: performance deadline; payment terms; total maximum amount of contractual penalties; remuneration change on changes of VAT, minimum wage, social security, PPK; price indexation clause; foreseen contract changes (type, scope, conditions); subcontracting: draft contract, objections, payment of subcontractors; employment contracts requirement: evidence, control, sanctions; contractual penalties (grounds and amounts). KROTKA checks each of these provisions separately.
Does KROTKA use AI to check the contract?
Not generative AI. The list runs on deterministic rules: the same document always gives the same result, and every provision found is shown as a verbatim quote you can verify. The engine does not invent or paraphrase anything.
Which version of the law do you compare with?
The law as of 10 October 2026. Law as of 10 October 2026. The act is amended from time to time (e.g. since 2023 indexation applies to contracts longer than 6 months instead of 12).
How accurate is the list?
Our measurement: Precision 100%, recall 83–86% at first pass (2 contracts; small sample). The list is in beta. We measure on agreements the engine has not seen before, against independently prepared annotations.
Does KROTKA judge whether a clause is adequate?
No. It shows whether and where the provision appears. Judging its content is the lawyer's job. "Not found" means the engine found no such provision in the uploaded documents. KROTKA does not provide legal advice.
Is indexation mandatory in every contract?
Article 439 requires an indexation clause in works, supplies and services contracts concluded for more than 6 months. The list marks it as conditional: in a shorter contract its absence is not an error.
Are my documents stored?
No. Files are analysed in memory and not stored on our servers. They are never used to train models.
How much does a check cost?
Up to 20 pages a month free. A single matter up to 150 pages is €24, the Professional plan €59 a month for 2,000 pages. Every list runs on every analysis.
Other checklists
- GDPR Art. 28(3): data processing agreement
- DORA Art. 30: ICT third-party contract
- UK Construction Act (HGCRA 1996): payment and adjudication
- HIPAA: business associate agreement (BAA)
- UK Employment Rights Act s.1: written statement of particulars
Up to 20 pages a month free. Files are not stored.